Grantee Guidelines

Grant Guidelines


INSTRUCTIONS: Using the following outline, please prepare a brief proposal of 4-5 pages which answers the questions outlined in each section. Be as specific as possible. See Proposal Example for an illustration.

    Summarize in a paragraph:

    1. The key problem(s) to be addressed using funds from the Strachan Foundation
    2. Solution(s): offer a brief description of the project, what activities you will implement, how many beneficiaries you will affect and how long the project will last.
    3. The outcomes you hope to achieve and the means of evaluation
    4. The basic funding required (total amount)
  2. KEY PROBLEM: Explain the key problem you are seeking to address in this proposal, including scope of the problem among target group and supporting statistical data.
  3. JUSTIFICATION:  Describe why the strategy you propose is relevant and why you consider this intervention the most effective way of addressing the problem.
    1. PROJECT OBJECTIVES, ACTIVITIES AND INDICATORS:  State your project goal and objectives.  Ensure that your objectives are SMART (specific, measurable, achievable, relevant and time bound).  See SMART objectives for more details.  Describe the activities that will help you to achieve the project objectives.  Include process and outcome indicators. See indicators for more information on process and outcome indicators. Include information about your target audience (i.e. the population to be served—number, gender, age groups, etc.), geographical location of project, and estimate length of the project.
    2. PROJECT MONITORING: How will you know that your project is succeeding? Please describe how you will monitor project processes and outcomes.  Include process and outcome monitoring tables you will be using.


    1. Budget: please provide a budget of the project that includes anticipated line item expenses and which of these will be paid by Strachan Foundation funds, by your organization’s contribution and/or by other outside donors.  Please share what percentage of the organization’s OVERALL budget will be covered by this grant from the Strachan Foundation.


  • Give a brief description of your organization’s history and evolution.
  • Describe OVERALL MISSION of your organization and describe the population served (geographic location or target areas, socio-economic status, gender, etc.)
  • Highlight current programs and accomplishments from the past 2 years.
  • Describe the governance and leadership of your organization (e.g. Board, Executive Director, etc.)
  • State number of paid full-time staff, paid part-time staff and volunteers.
  • Please explain how your work is different from or complements the work of similar agencies or organizations.


  • Most Recent Financial Statement, audited if available. This should be a statement of actual expenditures and funds received for the most recent fiscal year.
  • Operating Expense Budget for most recent fiscal year (if not clearly delineated in total financial statement).
  • A List of Key External Financial Supporters and Sources of Income for most recent fiscal year.
  • Budget detail for the proposed project.
  • (OPTIONAL) A List of your Board of Directors